COLLEGE OF ARTS AND SCIENCES Department of Mathematics and Statistics

Computing Acceptable Use Policy

The Department of Mathematics is committed to protecting Washington State University employees and students from illegal or damaging actions by individuals, either knowingly, or unknowingly. Internet related systems, including but not limited to computer equipment, software, operating systems, storage media, network accounts providing electronic mail, WWW browsing, and FTP, are the property of the Department of Mathematics. These systems are to be used for business purposes in serving the interests of the university, and the department, in the course of normal operations.

Effective security is a team effort involving the participation and support of every Department of Mathematics employee who deals with information and/or information systems. It is the responsibility of every computer user to know these guidelines, and to conduct their activities accordingly.

Purpose

The purpose of this policy is to outline the acceptable use of computer equipment in the Department of Mathematics. These rules are in place to protect the employee and the department. Inappropriate use exposes the Department of Mathematics to risks including virus attacks, compromise of network systems and services, and legal issues.

Scope

This policy applies to employees, students, and other workers in the Department of Mathematics, including all personnel affiliated with third parties. This policy applies to all equipment that is owned or used by the department.

General Use and Ownership

While the Department of Mathematics network administration desires to provide a reasonable level of privacy, users should be aware that the data they create on department systems remains the property of the Department of Mathematics. Because of the need to protect the department's network, management cannot guarantee the confidentiality of information stored on any network device belonging to the Department of Mathematics.

For security and network maintenance purposes, authorized individuals within the Department of Mathematics may monitor equipment, systems and network traffic at any time. Computing personnel reserve the right to audit networks and systems on a periodic basis to ensure compliance with this policy.

Use of Department Computers for Personal Purposes

Employees are responsible for exercising good judgment regarding the reasonableness of personal use. If there is any uncertainty, employees should consult systems personnel for clarification. The Washington State University Business Policies and Procedures Manual (BPPM) provides a section on the 'Personal Use of University Resources' (BPPM Property Section, 20.37.1). The BPPM may be viewed online at http://www.wsu.edu/%7Eforms/manuals.html. Please familiarize yourself with the university's policy on personal use of university resources. You should also familiarize yourself with the WSU Electronic Publishing and Appropriate Use Policy for computers at https://infotech.wsu.edu/Policies/ComputingNetUse.aspx. In addition, the Washington State Ethics Law covers the proper and improper use of resources. Persons are individually responsible for compliance of ethics law. Through non-compliance, serious civil penalties have been administered to individuals. You may also view the Washington State Ethics Law at http://www.ethics.wa.gov/ENFORCEMENT/Laws_Rules.htm. Please realize that 'any' use of resources other than for official work use, unless approved by an agency, 'could' be construed as a violation of state ethics law.

Personal Computers

Permanent connections to the Math Department network for non-department computers are prohibited. Individuals may attach laptop computers to the Math Department network for short periods of time (for WSU business only), after registering for DHCP services with systems personnel. Personal laptops must have up-to-date anti-virus software installed. We do not maintain personal laptops.

Security and Proprietary Information

  1. Keep passwords secure and do not share accounts. Authorized users are responsible for the security of their passwords and accounts. System level passwords are frequently changed; user level passwords should be changed every six months.

  2. Instructions for changing your password can be found on the department website on the On_Line_Help page under 'password.'

  3. Create a password that is not easy to guess, does not contain personal information in it, and cannot be spelled backwards. Try using acronyms, or blend a word and a number together. Use a mixture of upper and lower case letters.

  4. Postings by an employee from a Department of Mathematics email address to newsgroups should contain a disclaimer stating that the opinions expressed are strictly their own and not necessarily those of the Department of Mathematics, unless posting is in the course of university duties.

  5. All Windows machines that are connected to the Department of Mathematics LAN, whether owned by an employee or the department, shall be continually executing approved virus-scanning software. If you have any question about this, see systems personnel.

  6. Employees must use extreme caution when opening e-mail attachments received from unknown senders which may contain viruses or Trojan horse code.

Unacceptable Use

The following activities are in general prohibited. Employees may be sanctioned for violating these restrictions (e.g., systems administration staff may have a need to disable the network access of a host if that host is disrupting production services).

Under no circumstances is an employee of the Department of Mathematics authorized to engage in any activity that is illegal under local, state, federal or international law while utilizing Department of Mathematics-owned resources. The lists below are by no means exhaustive, but attempt to provide a framework for activities which fall into the category of unacceptable use.

System and Network Activities

The following activities are strictly prohibited, with no exceptions:

  1. Violations of the rights of any person or company protected by copyright, trade secret, patent or other intellectual property, or similar laws or regulations, including, but not limited to, the installation or distribution of 'pirated' or other software products that are not appropriately licensed for use by the Department of Mathematics.

  2. Unauthorized copying of copyrighted material including, but not limited to, digitization and distribution of photographs from magazines, books or other copyrighted sources, copyrighted music, and the installation of any copyrighted software for which the Department of Mathematics, or the end user does not have an active license.

  3. Exporting software, technical information, encryption software or technology, in violation of international or regional export control laws is illegal. Computing systems personnel should be consulted prior to export of any material that is in question.

  4. Introduction of malicious programs into the network or server (e.g., viruses, worms, Trojan horses, e-mail bombs, etc.).

  5. Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home.

  6. Using a Department of Mathematics computing asset to actively engage in procuring or transmitting material that is in violation of sexual harassment or hostile workplace laws in the user's local jurisdiction.

  7. Making fraudulent offers of products, items, or services originating from any Department of Mathematics account.

  8. Making statements about warranty, expressly or implied, unless it is a part of normal job duties.

  9. Effecting security breaches or disruptions of network communication. Security breaches include, but are not limited to, accessing data of which the employee is not an intended recipient or logging into a server or account that the employee is not expressly authorized to access, unless these duties are within the scope of regular duties. For purposes of this section, "disruption" includes, but is not limited to, network sniffing, ping floods, packet spoofing, denial of service, and forged routing information for malicious purposes.

  10. Port scanning or security scanning by non-systems personnel is expressly prohibited.

  11. Executing any form of network monitoring which will intercept data not intended for a Department of Mathematics host, unless this activity is a part of the employee's normal job/duty.

  12. Circumventing user authentication or security of any host, network or account.

  13. Interfering with or denying service to any user other than the employee's host (for example, denial of service attack).

  14. Using any program/script/command, or sending messages of any kind, with the intent to interfere with, or disable, a user's terminal session, via any means, locally or via the Internet or Intranet.

  15. Providing information about, or lists of, Department of Mathematics employees to parties outside the Department of Mathematics.

Email and Communications Activities

  1. Sending unsolicited email messages, including the sending of "junk mail" or other advertising material to individuals who did not specifically request such material (email spam).

  2. Any form of harassment via email, telephone or paging, whether through language, frequency, or size of messages.

  3. Unauthorized use, or forging, of email header information.

  4. Solicitation of email for any other email address, other than that of the poster's account, with the intent to harass or to collect replies.

  5. Creating or forwarding chain letters or other pyramid schemes of any type.

  6. Use of unsolicited email originating from within the Department of Mathematics networks.

  7. Posting the same or similar non-business-related messages to large numbers of newsgroups (newsgroup spam).

Any employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

Miscellaneous General Information

Graduate students have access to office computers running Linux which have Matlab and Maple installed on them. In addition to the many applications that are automatically installed with Linux, there is Firefox for browsing, Thunderbird for email, Libre Office for word processing, and GIMP for image processing.

If you have a computer question, problem, or request, regardless of whether it pertains to Windows or Linux, you may send mail to systems@math.wsu.edu, or log onto the Math Forum site (see systems personnel for the URL) and post a problem or question under the category Questions. Make sure to provide a thorough description of a problem. Your question or problem will be addressed as soon as possible.

Please use the Math Forum site to reserve equipment such as laptops and projectors. It is your responsibility to reserve the equipment; we do not do this for you. If you reserve equipment make sure to include the date(s) for which you would like the reservation, the time, and the location. The request will be assigned to a systems individual.

Our systems are constantly changing and evolving to stay abreast of technology. As a general rule, we will not send announcements about system changes so that users aren't innundated with information. It is your responsibility to check the Math Forum site to learn of computing changes within the department.

When you have finished using a department computer, please log off, but please do not shut it down. If you are a TA in the Newton Lab, please tell your students to log out of the computers but to never press the 'power/ off' button.

Virus updates and scans are run on Windows machines every night, which is why we ask that you leave machines on.

Network printers are available on each floor and department computers have access to them. See systems personnel if you find that you do not have access to a printer. If you use a network printer on a weekend you must not unlock the door to a printing closet and leave it either open, or unlocked. Printer closet doors are to remain locked at all times. The department has had printer theft in the past.

Department Printers

hpr1 (1st floor)

hpr2 (2nd floor)

hpr3 (3rd floor)

ntbwpr (room 3)

mlabhp (Newton Lab)

rm120pr (room 120)

ntcolorpr (room 120)

Email

As a department employee you are given an email address of your_login_name@math.wsu.edu. This email address is placed in a centralized email distribution list for the entire department, which is maintained by computing staff. We recommend that you use the math department email address as your primary email account. Should you choose to use a different email address, it then becomes your responsibility to place that address in your /usr1/login_name/.forward file, and maintain it. All of your @math.wsu.edu email will then forward to that address.

We provide email support for Thunderbird and Alpine email. We also support Firefox as a browser.

See systems personnel for email setting details.

Never open an attachment that has an odd extension name after its filename, such as .exe, .src, .pif, .zip, .com, .vbs, and so on. Such extension names are usually executable applications that install a virus. Delete a questionable attachment rather than open it. If you have a question about any attachment, ask systems personnel to look at the filename before you open it. Never open an attachment from an individual you don't know. Faculty and staff in the department have learned over time not to open suspicious looking attachments and some faculty have even gone as far as never opening attachments.

You may log into math computers from anywhere inside the department. If you wish to log into a machine when you are outside of the department, see systems personnel for details.

You will not automatically receive a web site on the department Web server. One will be provided upon request. State policy requires that you restrict your use of this to university business.

On-line help is available for users at: http://www.math.wsu.edu/math/helpdesk/on_line_help

A WSU Network ID is a free service provided to students, faculty and staff of WSU. It is used by students to check on-line registration, among other things, and is used by faculty and staff to access RONet, online payroll, etc. You will set up a WSU Network ID through the WSU Information Technology website.

Please contact WSU CougTech to set up a WSU email account. You may contact CougTech at 335-4357.

If you are a faculty or staff member and need access to AIS, the university's central computing system, you must contact the Math Department administrative manager who will submit a Network Services Account Request (Form 85.37.5) and a Procedure Number Application (Form 85.35.3). If you have questions about the setup procedure, you may view procedures outlined in the WSU Business and Policies Procedure Manual (BPPM) under section 85.37 at http://www.wsu.edu/~forms/PDF/BPPM/01.02_Comprehensive_Table_of_Contents_PDF.htm.

If you are a faculty or staff member and need to have an office phone moved to a different wall jack, you will need to contact Math Department office staff in Neill 103. Computing staff do not handle office phone requests.

When you leave the department, in general your computer account will be deleted. It is your responsibility to contact computer staff to make other arrangements, and should be done on the Math Forums site, or throught email.

Revised 10/12/15